2013 IT Innovation Contest

A team-based contest for creative IT solutions


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Award winners have been announced

Information Technology at UCSF has selected 3 proposals for funding. The winning teams have until December 13, 2013 to complete the projects. Projects were previewed at our Sharecase event on November 8, 2013 at the Mission Bay Conference Center.

Proposals - top 3 have been awarded! (17 total)


E*Value Efficiency Effort for Faculty Advancement Packets

Proposal Status: 
  1. Description of project: Develop a new process to save thousands of hours of work each year by automating the process of pulling required faculty evaluation data and delivering to a secure HR drive. Currently, each faculty member or their representative must manually extract this data from E*value.This will allow HR generalists to efficiently upload the required evaluations into Advance to support faculty appointments and advancement.  This is a pilot for the School of Medicine departments, with the future goal to invite other Schools to experience a reduction in their administrative burden as well. 

Application Access Management

Proposal Status: 

Project Desription:

For UCSF there are a significant number of enterprise web applications in use; currently, 84 are listed on the MyAccess site. For many of these applications, access administrators must manually assign access to individuals. Currently, there is no automated way to request access for an application.  The objective of this project is to create a uniform and centralized process for members of the UCSF community to request and grant access to many of the systems across the enterprise.


Develop Calendar Data API for UCSF Ilios Curriculum Management System

Proposal Status: 

Thank you for all the feedback and interest in our proposal. This version reflects updates as of 10-17-2-13. 


A student’s life is 24/7 and always on the go. Knowing where you have to be, when, and what you need to do before you get there is a key to success. Health professions students find themselves learning across five major campus sites and a multitude of smaller clinical settings, all the while still responsible for new learning.

UCSF Email Addresses Upon Arrival for New Hires

Proposal Status: 
  1. Description of project:

This project is a pilot to automatically issue an ‘ucsf.edu’ email address and mailbox for new employees so that email is ready upon the new hire's arrival, along with a listing in the Global Directory/Campus Locator System (CLS) and Active Directory connectivity.  The goal is to reduce the administrative steps and improve the new hire experience around this critical aspect of employment.

UCSF Maps: A new mobile website and web service

Proposal Status: 


To create a mobile friendly website that has data for all UCSF buildings, by campus, and with all the peculiar names by which the buildings are known.  For example, a building can be known as “MCB”, “1855 Folsom”, or “Mission Center Building”. The map website will allow one to generate useful directions to a building from anywhere. This website will also allow other UCSF applications to use a simple application programming interface (API) to access geographic data.

A user-friendly system for creating long-term, individually timed emails in Qualtrics

Proposal Status: 

Description of Project:

Quality follow-up data is paramount for clinical research, and Qualtrics Research Suite, a robust online survey system available for UCSF, makes it simple to create comprehensive follow-up surveys.  However, Qualtrics’ existing email function does not have the capacity to send automated, individually timed email messages.  Though the option to schedule emails for future delivery exists, it is only available for emailing the entire participant cohort at once, not allowing for the possibility of different participants joining the study at different times (even though rolling enrollment is the norm in clinical studies).

WAIT-INFO: A system to automatically send “current waiting-time” updates to our patients via SMS

Proposal Status: 

I. SUMMARY: Let’s leverage APEX and text messaging technologies to automatically reduce the anxiety and burden on patients and their caregivers currently caused by long waiting room time uncertainty!  

Mobile App to Extend our Clinical Care: BabyHeartTrak Mobile App

Proposal Status: 

Description of Project

We envision a smartphone app that facilitates collection of basic health data from congenital heart patients, allowing accurate monitoring and follow up and leading to reduced morbidity and mortality.

Infants with congenital heart conditions suffer from high rates of mortality after they leave the hospital. Phone-based home monitoring programs began 10 years ago and have decreased mortality.